MANAGEMENT MODEL AND ORGANIZATIONAL STRUCTURE

DEVELOPMENT OF A PROVINCIAL ORGANIZATIONAL STRUCTURE
AND MANAGEMENT MODEL

Mr. Abdul Kareem Kasim, USAID COR, encourages participants to take into consideration the future impact on and satisfaction of their constituents – Iraqi citizens who have legitimate concerns about and expectations of the results of decentralization efforts

ACHIEVEMENTS

On August 8-9, GSP/Taqadum’s Organizational Development (OD) Specialists, Chief of Party (COP), Cameron Berkuti, along with project International Public Administration Adviser, Mr. Murat Daoudov, hosted a meeting of 14 select Governor’s Offices representatives from the seven selected provinces of Babil, Baghdad, Basrah, Diwaniyah, Dhi Qar, Kirkuk, and Wasit, including Baghdad Deputy Governor of Administrative Affairs, Mr. Kareem Mohammed; as well as USAID/Iraq Contracting Officer Representative, Mr. Abdul Kareem Kasim, where participants began preliminary efforts to create optimal organization of the Governor’s Office (GO) in the light of the devolution process. Mr. Kasim encouraged participants to take into consideration the future impact on and satisfaction of their constituents – Iraqi citizens who have legitimate concerns about and expectations of the results of decentralization efforts.

The meeting resulted in participants agreeing to: 1) adopt the project-developed unified GO Organizational Structure endorsed by Prime Minister Dr. Haider Al-Abadi based on its approval by the High Commission for Coordination between Provinces (HCCP) in December 2015; and 2) establish an “Administrative Decentralization Division” within the existing GO Organizational Structure to facilitate the working relationship between Governor Office and transferred directorates. This division will be responsible for: 1) managing and organizing all correspondence; 2) providing advice; and 3) coordinating activities between all the devolved directorates and units. Participants also took preliminary steps toward developing a management model to support this approved GO Organizational Structure.

Stressing the importance of a rapid and successful transition into a new organizational setting to avoid delays and complication that would negatively affect the provinces, GSP/Taqadum COP, Mr. Cameron Berkuti, stated how important provincial cooperation had been in the huge successes the project had made over the years supporting Iraq’s decentralization efforts – despite the country’s ongoing political, security, financial, and economic challenges. “The provinces’ insistence to transfer ministerial functions and provided services has been fueled by their desire to best serve Iraq’s citizens,” said Mr. Berkuti, highlighting that 18 directorates, along with their staff and financial allocations have already been transferred from the ministerial to the local level. “We need to consider the future, the upcoming 2017 elections, and build a GO Organizational Structure that will serve the generations yet to come vision.”

On August 30-31, a GSP/Taqadum delegation consisting of Senior Specialists, Mr. Besman Al- Jebouri (Organizational Development) and Mrs. Khadija Al-Jabiri (Policy), and International Public Administration Adviser, Mr. Murat Daoudov, met with Babil Deputy Director General of Education, Mr. Radhi Obiad Hajwal, and Diwaniyah GO Administrative Decentralization Division Manager, Mr. Hussein Kadhum Mansoor, and discussed the initial recommendations regarding the implementation of the GO’s organizational structure and roles and responsibilities distribution within governor’s organization structure. The meeting resulted in the design of key procedural tools after the review of the following three suggestions:

  • Empowering the management level (Governor Deputies and Assistants) by gradually delegating the Governor’s authorities over the devolved entities to them, thus allowing the Governor an overall leadership and guidance role.
  • Setting in place effective coordination and consultation mechanisms via regularly scheduled guidance meetings, while at the same time strengthening monitoring and audit mechanisms. These double-wing management tools will allow the Governor to both steer and control the province’s administrative work, and have a positive impact on overall performance.
  • Following the recommendations of the previous workshop held with representatives from the GOs to form a coordination unit (Administrative Decentralization Division) that would be responsible for coordination and facilitation of correspondence, interaction between the newly devolved directorates, and conducting the general coordination secretariat and consultation meetings.
Dr. Torhan Al-Mufti, HCCPSEC Chair (r), Mr. Murat Daoudov, International Public Administration Adviser (c) and COP, Mr. Cameron Berkuti (l) discussing draft GO Org Chart and Management Model

On September 7, a GSP/Taqadum delegation, including Chief of Party, Mr. Cameron Berkuti, Deputy Chief of Party, Mr. Alaa Al-Hakak; Senior Specialists Mr. Ahmed Al-Sinjari (Legal) and Mr. Besman Al-Jubouri (Organizational Development); and International Public Administration Adviser, Mr. Murat Daoudov hosted a successful meeting with High Commission for Coordination between Provinces’ Secretariat (HCCPSEC) Chair, Dr. Torhan Al-Mufti, who after reviewing several recommendations proposed by the project, approved the following:

  • The initial draft of the Management Model aimed at improving the functionality of the Governor’s Office Organizational Structure, developed by GSP/Taqadum in cooperation with the provinces and adopted by the High Commission for Coordination between Provinces (HCCP). The draft Model contains key procedural tools that facilitate GO management to better support its steadily growing service delivery responsibilities.
  • Use of GSP/Taqadum’s approach for the distribution of authorities among the GO and devolved provincial directorates in the above-mentioned Management Model.
  • The scheduling of a meeting between HCCPSEC, GSP/Taqadum, the Ministry of Planning (MOP), and select provinces to review and agree on the draft restructuring of the Provincial Planning and Development Councils, developed in cooperation with GSP/Taqadum.
  • The GSP/Taqadum-developed GO Accountability framework.

As a result of this meeting, GSP/Taqadum set in place a four-week rapid action plan to execute the following requests made by Dr. Al-Mufti:

  • To host a National Conference where GSP/Taqadum will present its Management Model to all provinces for their review and approval, with Dr. Al-Mufti taking the lead in order to obtain the required approvals for its adoption.
  • To conduct a joint meeting between the HCCPSEC, GSP/Taqadum, the MOP, and two selected provinces to review and gain approval of the project’s draft restructuring of the PPDC for adoption by the MOP.
  • To conduct a stakeholder focus group meeting to develop a comprehensive Governor’s Office Accountability Framework model after the implementation of Article 45.

GSP/TAQADUM CONTINUES ITS EFFORTS TO FINALIZE A UNIFIED GO ORGANIZATIONAL STRUCTURE

BAGHDAD On September 28, GSP/Taqadum hosted a meeting of 50 representatives from the High Commission for Coordination between Provinces Secretariat (HCCPSEC), including HCCPSEC Chair, Dr. Torhan Al- Mufti, Ministry of Planning (MOP), Supreme Audit Board (SAB), UNDP, and Institute on Governance (IOG), and officials from the 15 provinces.

The result of this meeting saw participants agree on the following:

  • Making appropriate changes to the HCCP-approved provincial Organizational Structure.
  • HCCPSEC working in cooperation with GSP/Taqadum to: a) draft job descriptions regarding Unit managers in the approved organizational structure; b) set in place procedures to facilitate the conducting of regular management meetings between respective Governors, Deputies, and Assistants; and c) support targeted provinces in forming and activating a provincial Coordination Commission, in accordance with Article 45 of Law 21, as amended, responsible for solving issues between the provincial administrative units, delegating authorities to said administrative units, unifying the structure of provincial Financial Affairs Directorates (FADs), and drafting Governor’s Office (GO) by-law, in accordance with the approved GO Organizational Structure.
  • GSP/Taqadum will finalize the Governor’s Office Management Model to support the effectiveness and efficiency of the HCCP-approved GO Organizational Structure.
  • GSP/Taqadum Chief of Party, Mr. Cameron Berkuti’s welcomed participants and presented the meeting’s objectives. He was followed by Dr. Al-Mufti’s briefing all on: 1) the development of the GO Organizational Structure; and 2) the reasons for selecting the GSP/Taqadum-developed GO Management Model, including its strengths and opportunities available to provinces that apply it. He also responded to questions from the participants. Dr. Al-Mufti’s brief was followed by a presentation of the proposed GO Management Model by International Public Administration Consultant, Mr. Murat Daoudov. GSP/Taqadum staff then divided participants into two groups where all: 1) engaged in robust discussions centered on the proposed Management Model; and 2) asked numerous questions regarding the distribution of the remaining authorities among the Governor’s Deputies and Assistant, after the transferred authorities are shared with Directors of the devolved Directorates.

NEXT STEPS

International Public Administration Adviser, Mr. Murat Daoudov will develop a final draft of the Management Model aimed at improving the functionality of the Governor’s Office Organizational Structure and present it to High Commission for Coordination between Provinces’ Secretariat (HCCPSEC) Chair, Dr. Torhan Al-Mufti, for approval.